FRAUD PREVENTION

 

At Hammond Pole we are guided by our company values. These values are the foundation of how we conduct ourselves and interact with each other, our clients, members, suppliers, shareholders and other stakeholders. The Company is committed to ensuring corporate compliance and promoting ethical corporate culture by observing the highest standards of fair dealing, honesty and integrity in our business activities.

The Company encourages the reporting of any instances of suspected unethical, illegal, corrupt, fraudulent or undesirable conduct involving the Company’s business and provides protections and measures to individuals who make a disclosure in relation to such conduct without fear of victimisation or reprisal.

We urge you to lodge a report if you have reasonable grounds to believe that a Company director, officer, employee, contractor, supplier, consultant or other person who has business dealings with the Company has engaged in conduct (Reportable Conduct) which is:

• Dishonest, fraudulent or corrupt;
• Illegal (such as theft, dealing in or use of illicit drugs, violence or threatened violence and criminal damage to property);
• Unethical including any breach of the Company’s policies such as the Code of Conduct; Oppressive or grossly negligent;
• Potentially damaging to the Company, its employees or a third party; Misconduct or an improper state of affairs;
• A danger or represents a danger to the public or financial system; Harassment, discrimination, victimisation or bullying;

Any disclosures that do not fall within the definition of Reportable Conduct, will not qualify for protection under the Act. It will be at the Company’s discretion whether it considers there is a reasonable suspicion that the Reportable Conduct is occurring and/or whether the conduct constitutes “misconduct or improper state of affairs” under the Act.

 

 

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Section 51 Manual for Hammond Pole Attorneys

 

Information required under Section 51(1)(a) of the Act

• Postal address of Hammond Pole Attorneys:
  PO Box 25319, East Rand, 1462
• Street address of head of Hammond Pole Attorneys:
  Block 4, 5 & 6, HP&D Park, Rupee Road, Boksburg
• Tel No of head of Hammond Pole Attorneys:
  +27 (11) 874 1800
• Fax No of head of Hammond Pole Attorneys:
  +27(11) 823 5099
• Email address of head of Hammond Pole Attorneys:
  info@hammondpole.co.za

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Description of guide referred to in Section 10: Section 51(1)(b)

 

A Guide has been compiled in terms of Section 10 of PAIA by the Human Rights Commission. It contains information required by a person wishing to exercise any right, contemplated by PAIA. It is available in all of the official languages.

 

The Guide is available for inspection, inter alia, at the office of the offices of the Human Rights Commission at 29 Princess of Wales Terrace, cnr York and St. Andrews Street, Parktown and on its website at www.sahrc.org.za.[/vc_column_text][vc_column_text css=”.vc_custom_1624623914902{padding-top: 30px !important;}”]

The latest notice in terms of Section 52(2) (if any):

 

At this stage no notice(s) has/have been published on the categories of records that are automatically available without a person having to request access in terms of PAIA.[/vc_column_text][vc_column_text css=”.vc_custom_1624623923585{padding-top: 30px !important;}”]

Records available in terms of other legislation: Section 51(1)(d)

 

Records available in terms of other legislation are as follows:

• Labour Relations Act 66 of 1995
• Employment Equity Act 55 of 1998
• Basic Conditions of Employment Act 75 of 1997
• Compensation for Occupational Injuries and Disease Act 130 of 1993
• Companies Act 61 of 1973
• Unemployment Insurance Act 63 of 2001
• Value Added Tax Act 89 of 1991
• Income Tax Act 58 of 1962
• Skills Development Act 9 of 1999

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Subjects and categories of records held by Hammond Pole Attorneys Section 51(1)(e)

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1. Companies Act Records

• Documents of Incorporation
• Memorandum and Articles of Association
• Minutes of Board of Directors meetings
• Records relating to the appointment of directors/ auditor/ secretary/ public officer and other officers
• Share Register and other statutory registers

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2. Financial Records

• Annual Financial Statements
• Tax Returns
• Accounting Records
• Banking Records
• Bank Statements
• Paid Cheques
• Electronic banking records
• Asset Register
• Rental Agreements
• Invoices

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3. Income Tax Records

• PAYE Records
• Documents issued to employees for income tax purposes
• Records of payments made to SARS on behalf of employees
• All other statutory compliance:
  • VAT
  • Regional Services Levies
  • Skills Development Levies
  • UIF
  • Workmen’s Compensation

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4. Personnel Documents And Records

• Employment contracts
• Employment Equity Plan (if applicable)
• Disciplinary records
• Salary records
• SETA records
• Disciplinary code
• Leave records

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Detail on how to make a request for Access – Section 51(e)

 

• The requester must complete Form C and submit this form together with a request fee, to the head of the private body.
• The form must be submitted to the head of the private body at his/ her address, fax number, or electronic mail address.
• The form must:
  • provide sufficient particulars to enable the head of the private body to identify the record/s requested and to identify the requester,
  • indicate which form of access is required,
  • specify a postal address or fax number of the requester in the Republic,
  • identify the right that the requester is seeking to exercise or protect,
  • and provide an explanation of why the requested record is required for the exercise or protection of that right,
  • if in addition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner, if the request is made on behalf of another person, to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the head of the private body.